With reference to the Article 13 of legislative Decree dated 30th June 2003 n° 196, we wish to inform you that the personal data required in the information form will be handled from the President Hotel for the following purposes:
1) Purposes related to the information and the reservation services requested on the web-site and in relation with the administrative and accounting management which can include any complaints and contentious activities;
2) Purposes linked to the achievement of legal obligations, the regulations and the provisions of the Supervisor Authority.
The disclosure of information provided in the fields marked with an asterisk is obligatory for the purposes mentioned above and any incompleteness or rejection will make it impossible for the President Hotel to provide the information required and to carry out the completion of the booking requested.
On the contrary, the provision of the data to be entered in fields not identified as obligatory is discretionary and their lack will not involve with it any consequences.
The procession of personal data will be executed in accordance with the principles of fairness, legality, transparency, protection of privacy and rights of the person concerned, and will be carried out with manual, computer, technological means and media archives, with logics and organization of data related to purposes referred to in paragraphs 1 and 2, to guarantee the security measures and privacy provided by law.
The personal data will be processed by the controller and by the staff of the President Hotel specifically authorized, and will be communicated to people, even third ones, to which the disclosure of information is mandatory, necessary or useful for the implementation of service required in order to pursue the objectives set out in paragraphs 1 and 2, and will not be used for any communications that are not related to services required above, or will be spread.
The personal data will be kept for the time needed to implement the President Hotel for the services required, and we will proceed to their cancellation after three months from the information form received if the reservation will not be completed, or after six months from the departure date (check-out) from the President Hotel, unless further conservation will be necessary for the achievement of all the objectives set out above, in accordance with laws, regulations and Supervisor’s provisions.
The President Hotel will proceed to the processing of the personal data for the above purposes without specific and explicit “consent”. However, in cases where the person concerned will send “sensitive” personal data to the President, he/she should also issue a written declaration of “consent to the processing of sensitive data” required by art. 23 of the 30th June 2003 n° 196 Decree; if not receiving this written consent, the President Hotel will immediately delete personal and sensitive data and will not be able to implement the services required.
The holder of the treatment is: Hotel President, viale Carducci 5 – 55049 Viareggio – phone 0584. 962712 – Fax 0584.963658 – e-mail email@example.com
The holder of the treatment is Dr. Piero Cilia to whom you can apply to at any time for the exercise of the rights under the art. 7 of the 30th June 2003 n° 196 Decree fully transcribed below:
“Art.7. Right of access to the personal data and other rights.
1. The person interested has the right to obtain the confirmation of the existence of his/her personal data, even if not yet registered, and their communication in an intelligible form.
2. The person interested has the right to be informed of:
A) the source of the personal data;
B) the purposes and methods of treatment;
C) the logic applied in the case of processing using electronic means;
D) the identity of the holder of the treatment, of the person responsible and of the representatives in accordance with article 5 paragraph 2;
E) the people or categories of people to whom the data may be disclosed or who may come to possession as representatives designated in the State, managers or agents.
3. The person interested has the right to obtain:
A) the updating, the correction or, when necessary, the integration of the data;
B) the cancellation, the transformation in anonymous or the blocking of the processed data in violation of the law, including those that do not need to be kept for the purposes for which the data were collected or subsequently processed;
C) the certification that the operations in A) and B) were known, even in terms of their content, by those to whom the data were communicated or disseminated, unless it turns out to be impossible or involves a manifestly disproportionate action compared to the protected right.
4. The person interested has the right to object, in whole or in part:
A) to the handling of the personal data, even if pertinent to the purpose of collection;
B) to the processing of the personal data in order to send advertising material or direct sales or to carry out market researches or commercial communications”.